Video – Extract comments to Word or Excel with DocTools CommentManager
Manage comments in Word fast and easy with DocTools CommentManager – review comments, extract comments to Word or Excel, etc.
Watch the video above to learn how you can extract comments to a new Word document or an Excel file in seconds, incl. metadata and based on your sort options. If you extract comments to Excel, you can take advantage of Word's filter options.
Transcript of the video
Below, you will find the video captions, incl. time information.
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See how to extract comments to Word or Excel in seconds.
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Sample document with 42 comments.
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Select More Comment Tools > Extract Comment to Excel.
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Set options as desired and click Extract Comments to Excel.
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Wait while the command creates a new Excel file and extracts all comment data to that file.
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A message appears when finished. You can see the name of the Excel file in the message.
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Switch to Excel
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The Excel file includes a row per comment. The data columns depend on the options you selected.
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Each column has a heading with a filter button, ready for you to use.
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Use Excel's features. You can filter comments, sort comments, etc.
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Example: You can filter by rank.
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Path to Word source file and other metadata are added to the header and footer (can be seen in Print Preview).
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Let's now try to extract comments to a new Word document.
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Select More Comment Tools > Extract Comments to New Word document.
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Select the desired settings. You can select from a number of sort options.
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Let's sort by rank. Click Extract Comments to Word.
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Wait while the command creates a new Word document and extracts all comment data to that document.
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A message appears when finished. The new extract document is active on the screen.
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Click OK. Click Yes in the second dialog box if you want to view the extract and source documents side by side.
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The comments are listed in a table with one row per comment and a column heading row.
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TIP: You can click in a row and select More Comment Tools > Find Comment to jump to that comment in the source document.
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Finished showing how you can extract comments to Excel and Word using DocTools CommentManager.
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