Overview of differences – DocTools ExtractChanges Pro and DocTools ExtractData
On this website you will find two add-ins that let you extract/export tracked changes from Word documents: DocTools ExtractChanges Pro and DocTools ExtractData
- DocTools ExtractData – free add-in
Description of the main functionality of DocTools ExtractData: Products > ExtractData
- DocTools ExtractChanges Pro – not free
Description of the main functionality of DocTools ExtractChanges Pro: Products > ExtractChanges Pro – Advanced
Below, you will find an overview of some important differences between the features included in the two add-ins. Note that the overview does not cover all details.
Comparison of features – DocTools ExtractChanges Pro and DocTools ExtractData | |
DocTools ExtractChanges Pro | DocTools ExtractData |
Tip: Click an illustration to enlarge it Example – paragraphs in original document![]() Example – result of extract using | Tip: Click an illustration to enlarge it Example – paragraphs in original document:![]() Example – result of extract using |
Features – DocTools ExtractChanges Pro | Features – DocTools ExtractData |
Handles large documents with huge amounts of tracked changes and comments | May not always be able to handle large documents with many tracked changes |
Extracts insertions, deletions and comments into one extract document The scope of each comment will be marked by color shading in column 5 and an index number will be added just after the scope. The comment text in column 6 will start with [Comment #] where # is the same number as added after the scope. This makes it easy for you to find out where comments belong. | Extracts insertions and deletions into one extract document (not comments) (Also lets you extract acronyms, bookmarks or comments to separate documents) |
Insertions, deletions and comments are shown in full context in the extract document (see the example illustrated above) Paragraphs below the same set of main heading/subheadings may be combined into a single row or kept as separate rows depending on your personal settings – in the example illustration above, the rows are not combined | Insertions and deletions are shown one by one without context (see the example illustrated above) |
Extracts insertions, deletions and comments both form the main text of the document and from headers, footers, footnotes and endnotes | Extracts insertions and deletions from the main text only |
You can extract changes and comments either from the entire document or from a selected part of the main text or from headers and footers as you wish | (Not available) |
Headings and subheadings are detected and extracted with the changes – even in poorly formatted Word documents (e.g. converted from PDF to Word) | (Not available) |
You can customize several options in relation to the extract and the resulting document | (Not available) |
Shows progress bar with information during the extract | (Not available) |
Lets you click a button to interrupt the process, e.g. in case of a problem | (Not available) |
Lets you compare two versions of a document and extract insertions, deletions and comments in one operation | (Not available) |
Lets you batch extract changes from all documents in a folder selected by you. The extract documents are automatically saved in the folder you specify | (Not available) |
Lets you – in one operation – compare a specific document with each document in a folder you select and create an extract document for each compare document. The created documents are automatically saved in the folder you specify | (Not available) |
Lets you – in one operation – compare pairs of Word documents and create an extract document for each pair. | (Not available) |
Lets you create a list of all Word files in a folder you select, incl. subfolders, if desired – option for automatically creating folder paths as hyperlinks. | (Not available) |
Lets you find any extracted paragraph listed in the extract document directly in the source document with the click of a button in the extract document | (Not available) |
Lets you quickly find any specific paragraph directly in the source document, e.g. a paragraph that may have caused problems during extract | (Not available) |
Lets you change author names and remove or change dates in existing tracked changes and comments. The original document remains unchanged. The command creates a copy of the document and changes the author name(s) and/or dates in the copy. | (Not available) |
Lets you automatically find and open the source document and arrange it side by side with the extract document with the click of a button | (Not available) |
Statistics information about insertions and deletions automatically included in the footer of the extract document. Example: This information may be useful for e.g. translators | (Not available) |