Overview of differences – DocTools ExtractChanges Pro and DocTools ExtractData

On this website you will find two add-ins that let you extract/export tracked changes from Word documents: DocTools ExtractChanges Pro and DocTools ExtractData

  • DocTools ExtractData – free add-in

Description of the main functionality of DocTools ExtractData: Products > ExtractData

  • DocTools ExtractChanges Pro – not free

Description of the main functionality of DocTools ExtractChanges Pro: Products > ExtractChanges Pro – Advanced

Below, you will find an overview of some important differences between the features included in the two add-ins. Note that the overview does not cover all details.

Comparison of features – DocTools ExtractChanges Pro and DocTools ExtractData

DocTools ExtractChanges Pro

Example – paragraphs in original document

Example - original document

Example – result of extract using
DocTools ExtractChanges Pro

DocTools ExtractData

Example – paragraphs in original document:

Example - original document

Example – result of extract using
DocTools ExtractData

A: Features – DocTools ExtracChanges Pro

B: Features – DocTools ExtractData

A: Handles large documents with huge amounts of tracked changes and comments

B: May not always be able to handle large documents with many tracked changes

A: Extracts insertionsdeletions and comments into one extract document

The scope of each comment will be marked by color shading in column 5 and an index number will be added just after the scope. The comment text in column 6 will start with [Comment #] where # is the same number as added after the scope. This makes it easy for you to find out where comments belong.

B: Extracts insertions and deletions into one extract document (not comments)

(Also lets you extract acronyms, bookmarks or comments to separate documents)

A: Insertions, deletions and comments are shown in full context in the extract document (see the example illustrated above)

Paragraphs below the same set of main heading/subheadings may be combined into a single row or kept as separate rows depending on your personal settings – in the example illustration above, the rows are not combined

B: Insertions and deletions are shown one by one without context (see the example illustrated above)

A: Extracts insertions, deletions and comments both form the main text of the document and from headersfootersfootnotes and endnotes

B: Extracts insertions and deletions from the main text only

A: You can extract changes and comments either from the entire document or from a selected part of the main text or from headers and footers as you wish

B: (Not available)

A: Headings and subheadings are detected and extracted with the changes – even in poorly formatted Word documents (e.g. converted from PDF to Word)

B: (Not available)

A: You can customize several options in relation to the extract and the resulting document

B: (Not available)

A: Shows progress bar with information during the extract

B: (Not available)

A: Lets you click a button to interrupt the process, e.g. in case of a problem

B: (Not available)

A: Lets you compare two versions of a document and extract insertions, deletions and comments in one operation

B: (Not available)

A: Lets you batch extract changes from all documents in a folder selected by you. The extract documents are automatically saved in the folder you specify

B: (Not available)

A: Lets you – in one operation – compare a specific document with each document in a folder you select and create an extract document for each compare document. The created documents are automatically saved in the folder you specify

B: (Not available)

A: Lets you – in one operation – compare pairs of Word documents and create an extract document for each pair.

B: (Not available)

A: Lets you create a list of all Word files in a folder you select, incl. subfolders, if desired – option for automatically creating folder paths as hyperlinks.

B: (Not available)

A: Lets you find any extracted paragraph listed in the extract document directly in the source document with the click of a button in the extract document

B: (Not available)

A: Lets you quickly find any specific paragraph directly in the source document, e.g. a paragraph that may have caused problems during extract

B: (Not available)

A: Lets you change author names and remove or change dates in existing tracked changes and comments. The original document remains unchanged. The command creates a copy of the document and changes the author name(s) and/or dates in the copy.

B: (Not available)

A: Lets you automatically find and open the source document and arrange it side by side with the extract document with the click of a button

B: (Not available)

A: Statistics information about insertions and deletions automatically included in the footer of the extract document. Example:
Statistics: 546 insertions (25365 characters), 493 deletions (8544 characters)

This information may be useful for e.g. translators

B: (Not available)

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