Extract acronyms, bookmarks, tracked changes and comments from Word

Version 1.4 with new feature – extract of comments now includes line number

Introduction to DocTools ExtractData

DocTools ExtractData is an add-in for Microsoft Word.

The add-in works with Word 2007, Word 2010, Word 2013, Word 2016, Word 2019, Word for Microsoft 365 on PC / Windows.
The add-in works with both 32-bit and 64-bit versions of Word.

The add-in lets you easily export / extract:

  • acronymsbookmarkstracked changes, or comments

from the active document to a new document. The extracted data, incl. additional metadata, will be listed in a table for easy overview.

DocTools ExtractData adds a set of tools that can be accessed from the group ExtractData in the DocTools tab in the Ribbon. The DocTools tab may also contain tools from other add-ins provided by DocTools.

You will find more details about the add-in below.

FREE download – see below

The ExtractData group in the DocTools tab

The ExtractData group in the DocTools tab.

The Extract Data menu in the Extract Data group

The Extract Data menu in the ExtractData group.
Find details about these commands in the More details section.

The Help menu in the Extract Data group

The Help menu in the ExtractData group.

DocTools ExtractData – FREE download

See also the DocTools ExtractChanges Pro add-in – an advanced add-in for extracting insertions, deletions and comments.
Overview of differences – DocTools ExtractChanges Pro and DocTools ExtractData

Version number:

Release date:

Supported Word versions:

1.4 (see Changelog for info about versions and changes)

July 21, 2020

Word 2007, Word 2010, Word 2013, Word 2016, Word 2019, Word for Office 365 on PC

How to download and install the add-in

  1. Fill in the fields to the right.*

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  2. Click the Download button.
  3. An email with a download link will be sent to the email address you specify.

    Please check your spam or junk email folder if the email does not
    appear within a few minutes.
  4. Click the link in the email to download a zip file that includes the add-in.
  5. Install the add-in.
    Installation instructions are included in the email you receive.

See also the DocTools CommentManager add-in – an advanced add-in for managing comments in Word. DocTools CommentManager lets you extract comments with extra data compared to DocTools ExtractData. In addition, DocTools CommentManager includes a lot of tools that can help you manage comments quickly and easily.

DocTools ExtractChanges Pro                       Advanced add-in version – check it out now!

Word Add-In from DocTools

Are you editing large contracts or similar documents?
Do you want to be able to extract insertions, deletions and comments in full context and including headings and subheadings?

The story behind DocTools ExtractData

On my website thedoctools.com I have provided free macros for exporting / extracting acronyms, tracked changes  and comments for years. The macros have been downloaded by thousands of Word users over the years. DocTools ExtractData combines improved versions of those macros in an add-in. In addition, the add-in lets you export / extract bookmarks and related data from any Word document – this is new functionality I have developed for the DocTools ExtractData add-in. As opposed to the free macros, the add-in includes a user interface in the Ribbon for easy access.

As illustrated in the Introduction section, a menu named Extract Data will be found on the DocTools tab when you have installed the DocTools ExtractData add-in. Below you will find details about the individual commands in the Extract Data menu.