Highlight in Word with shortcuts – fast and easy
Learn how the DocTools HighlightManager Word add-in can help you
Are you using highlight in Word and are you using different highlight colors? In that case, you have most likely been annoyed by having to constantly go to the Ribbon to switch highlight color before you can get your job done.
DocTools HighlightManager makes the work with highlight a lot easier and much more efficient. No more time spent on switching from one highlight color to another. You can apply or remove highlight via a dialog box that can remain open as you work. You can also apply or remove highlight via customizable keyboard shortcuts – also referred to as hotkeys. Completely compatible with Word's own highlight features but with powerful and unique capabilities such as:
DocTools HighlightManager works with Word 2010, Word 2013, Word 2016, Word 2019, Word for Office 365 on PC / Windows.
The add-in works with both 32-bit and 64-bit versions of Office.
Read on to learn how DocTools HighlightManager can help you.
HighlightManager features – comparison
Access to the 15 highlight colors that are supported by Word
Apply highlight to text
Remove highlight from text
Assign customizable highlight shortcuts to the individual highlight colors
Highlight text with any highlight color with a single click – use the mouse or keyboard shortcut as you wish, without having to access the Ribbon
Remove highlight with a single click – use the mouse or keyboard shortcut as you wish, without having to access the Ribbon
Apply any highlight color to entire paragraph(s) with a single click – use the mouse or keyboard shortcut as you wish, without first selecting the entire text
Remove highlight from entire paragraph(s) with a single click – use the mouse or keyboard shortcut as you wish, without first selecting the entire text
Apply any highlight color without changing the currently selected default highlight color
Define whether or not you want to keep text selected after applying highlight – no need to spend time on selecting the same text again
Find highlight in documents with the click of a button
Lets you have a floating dialog box open on the screen, with easy access to all highlight features if you prefer to use the mouse or if you want it for a quick reference to see the highlight shortcuts
Pricing and general information
October 8, 2019
Supported Word versions:
Word 2010, Word 2013, Word 2016, Word 2019, Word for Office 365 on PC / Windows
Licensing per computer:
Free trial – try before you buy:
Applies to licenses purchased on a single order
No recurring payments
Minor updates within 12 months for free
Number of licenses
Per license price in Euro*
100 or more licenses
* Prices do not include applicable taxes
* One-time payment – no recurring payments
Click a Buy Now button to start the secure order process. All orders are processed securely by MyCommerce Share-It and are delivered online instantly. You can select from a large number of currencies on the order page. The price in other currencies than EUR vary based on the currency exchange rate.
Introduction to DocTools HighlightManager features
Examples of highlight in Word
The text to the left shows examples of highlighted text.
Applying highlight is a useful way to make content stand out. Highlight can be practical both during the editing process of documents and in final documents.
DocTools HighlightManager adds a tab, DocTools, with a group, HighlightManager, to the Ribbon. If the DocTools tab already exists, the HighlightManager group will be added to it.
Note that Word's own highlight functionality will function as normal and can still be used.
The user-interface (i.e. screen texts in the Ribbon, dialog boxes, help, etc.) of DocTools HighlightManager is in English but the add-in can be used with any language version of Word.
DocTools HighlightManager is easy to use. You can start using it immediately but it is recommended to spend time familiarizing with the functionality in order to take full advantage of the features.
You will find more details about the highlight features below.
The HighlightManager group in the DocTools tab in the Ribbon
The Apply Highlight dialog box
The dialog box lets you select from the highlight colors supported by Word.
More details about the highlight features
The story behind the DocTools HighlightManager add-in
I use highlight colors a lot and have always found the built-in highlight functionality in Word unpractical to work with if you constantly need to switch between different highlight colors. For years, I have been using a small add-in I created that lets me use different keyboard shortcuts to quickly apply the few highlight colors I use most often.
I know from questions in misc. Word forums that many Word users would like a smarter way to work with different highlight colors. Therefore, I decided to develop a smart add-in that is flexible and customizable and that lets you quickly apply any highlight color either by using a keyboard shortcut or, alternatively, by clicking a color in a dialog box that can be available all the time. In addition, I decided to add some extra tools to make it fast and easy to remove highlight and to find highlight in a document. The result is the DocTools HighlightManager add-in.
As is the case in relation to other add-ins available via this website, I have written a detailed article about Word functionality related to this add-in. For help on how the built-in highlight functionality in Word, see my article about how highlight in Word works. As explained in the article, Word has a default shortcut for highlighting text. However, that shortcut applies the current default highlight color so you need to first select the desired color whereas the DocTools HighlightManager add-in lets you apply any highlight color without ever changing the default highlight color.
About the functionality of DocTools HighlightManager
You have access to the functionality of the add-in via the HighlightManager group in the DocTools tab in the Ribbon:
The HighlightManager group
in the DocTools tab
TIP: You can add any of the commands to the Quick Access Toolbar (QAT) if you want. To do this, right-click the desired command and click Add to Quick Access Toolbar.
Help and tips are built into the add-in
If you hover the mouse over a command, you will see a short description of the command. When you select a command that opens a dialog box, the dialog box will show information about what to do. In addition, the Help command in the Help menu provides all the help you need:
About the Apply Highlight command
The Apply Highlight command opens the dialog box shown to the left. Brief information about the functionality is shown in the balloons.
The dialog box can remain open as you work, always ready for use.
You can place the dialog box where you want. The position will be remembered.
You do not need to have the dialog box open. You can assign keyboard shortcuts to the colors and simply press the shortcut to apply the highlight color.
If a keyboard shortcut has been assigned to a Remove button or a color, you will see a letter to the right of the button/color. The assigned keyboard shortcut is:
- Alt+Ctrl+Shift+[the letter]
Example: Alt+Ctrl+Shift+P has been assigned to pink highlight
The illustration to the left shows the keyboard shortcuts that have been assigned by default.
Remove highlight – how the commands work
Remove from Selection
Removes highlight from the selection only.
Remove from Paragraph(s)
Removes any highlight from the start of the first paragraph in the selection to the end of the last paragraph in the selection. This means that you can remove all highlight from a single paragraph simply by clicking anywhere in the paragraph before using the command.
Apply highlight – how the commands work
When you click a color or press the assigned keyboard shortcut, if any, the selected color is applied as follows:
If text is selected
Highlight is applied to the selection.
If no text is selected
Highlight is applied to the entire paragraph in which the insertion marker is positioned.
Defining keyboard shortcuts to highlight colors etc. – about the Define Shortcuts command
The Define Shortcuts command opens the dialog box shown to the left.
The illustration shows the keyboard shortcuts that have been assigned by default. You can modify, add or remove shortcuts as you wish.
See the information in top of the dialog box for details.
Overview of the commands in DocTools HighlightManager
You can see an illustration of the HighlightManager group close to the top of this page. Below is a short description of the commands:
Opens a dialog box that let you apply specific highlight colors and remove highlight, and more.
Lets you define shortcuts for different highlight colors and for removing highlight. In addition, you can define keyboard shortcuts to the Find command and the Apply Highlight command.
Searches forward in the active document to find the next occurrence of highlight, if any. The command will search for any highlight color.
The menu includes two commands:
Help opens a dialog box with help and tips related to the add-in.
About opens a dialog box with information about the add-in (version number, rights, etc.).
FREE TRIAL – Try Before You Buy
Try DocTools HighlightManager risk-free for 7 days
If you want to try out the add-in before you buy, click the Free Trial button and follow the instructions. The free trial version includes all the functionality of the full version and will work for 7 days.
Click a Buy Now button above to start the secure order process. All orders are processed securely by MyCommerce Share-It and are delivered online instantly. You can select from a large number of currencies on the Share-It order page. The price in other currencies than EUR vary based on the currency exchange rate.
You will receive license key and further instructions via email.
If you have questions about orders, payment and delivery, please consult the MyCommerce FAQ page.
If you have any other questions, please check the Support – How to menu and the information on the individual add-in pages you can access via the Products menu. If you don't find an answer to your questions, please do not hesitate to send your questions to DocTools via the Contact form.
As described and illustrated above, the DocTools HighlightManager add-in makes it fast and easy to highlight in Word with shortcuts. See also all the other DocTools productivity tools for Microsoft Word.